By default, when you publish a showcase all users in your Workshop can view it from their devices. This means your updates will be pushed out to all users immediately, ensuring sales reps and other team members have the most up-to-date information at all times.
But you may have showcases that you don't need or want every single user to see — particularly if you work for a large organization with lots of users working on different projects or in different locations.
Luckily, Admin and Editor users can control who has access to each of their showcases.
Here's how to manage user access for a showcase:
- From the Home page, find the showcase you want to control access to and click 'Manage Access' under the title.
Alternatively, you can open the showcase in the Editor and click 'Access' in the toolbar at the top.
- This will open the 'Manage Access' dialog. Toggle the bar next to 'Limit Access' to on (make sure it's green).
- Use the drop-down menu next to 'Add group or user' to select specific users or groups in your Workshop to give access to.
- When you're done, simply click the 'x' in the top left corner of the dialog box to close it. Your changes will immediately take effect.
Note: If you change your mind, you can grant all users access to the showcase again but switching the 'Limit access' toggle to 'off'.
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