If you're working with multiple showcases, you may sometimes find yourself wanting to duplicate certain slides between showcases.
Luckily, there is a way to do this in Showcase, using the 'Existing Slides' dialog! However, you have to be very careful about setting up your showcases properly in advance before using this feature.
Let's assume you have two showcases, one that already has the content to be copied completely set up, and one that is mostly complete but needs a section copied over from the original showcase, here's what you'd do.
We're going to call the showcase that has the slides already in place the "origin" showcase, and the showcase that needs slides copied into it the "destination" showcase.
1. Navigate to the part of your destination showcase that needs to have slides copied into it.
2. Create a new blank hotspot where you want those copied slides to sit.
3. Click the small + on the hotspot to add content. Then choose "Existing slide" .
4. By default, the existing slides dialog shows you all the slides from the current showcase.
If you want to copy slides from a different showcase, you would use the 'Copy slide(s)' link at the bottom of the pop up box.
5. Clicking this link will prompt a different dialog, from which you can choose the other showcase - the 'origin' showcase - that you would like to copy your slides from.
6. Once you have chosen your showcase, you can select the slide from within that showcase that you want to be copied. Use search to find the slide reference, for example 'C1'.
7. Once you have found the slide that you want to be copied, you have two further options.
The first option is whether you want the slides to the left and right of the selected slide to also be copied. If the slide you have selected is part of a slideshow, this means that all of the slides in the slideshow will also be copied along with your selected slide.
This option is ticked by default.
The second option determines whether any submenus that you have created, one level down from the selected slide or slideshow, are also copied. This option, if ticked, will also include instances of "link to anywhere" that you have put within the showcase. For this reason, it is possible to end up copying an entire showcase's worth of content from your origin showcase to your destination showcase.
To prevent this, the dialog will be telling you exactly how many slides you are copying. In our example it's 1. If this number looks high compared to the number of slides you intend to copy, consider turning off one or other of the checkboxes. Double check!
8. Once you are confident you are copying the right amount of slides that you need, you can click the 'Copy' button down the bottom of the dialog and the slides will be copied into your showcase.
Note that the editor needs to be reloaded in order to copy slides across properly, so you may have to wait a tick for this process to occur.
And that's it! Now you can relax.
Here's a few further things to keep in mind:
- The slides that you copy will not reflect any further changes that you make to the original slides in the origin showcase. So if the content in your origin showcase changes, you may want to recopy those same slides into your destination showcase again at a later date.
To do this, you would remove the link to the existing slides that you already copied, and then you could copy a set of slides into the showcase again, using the same process as above.
- If you find yourself removing links to slideshows & copied slides often, you may want to clean up these unused slides so that they don't clutter up your existing slides dialog or get confusing. You can remove unused slides from the find slides option top left above your showcase - for more details, click here.
- You must create a blank hotspot before selecting Existing Slides to be able to copy from another showcase. Do not add a new hotspot with existing slide in one go - insert blank hotspot first, then click Add Content, then Exisiting Slide.