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Admin Settings

User Roles

What's the difference between an Admin, an Editor, a Manager, a Reporter, and a Viewer?

Last updated on 04 Nov, 2025

No, that's not the start of some weird joke. These are the four types of user roles in Showcase Workshop:

  • Admins (all-powerful users; can do anything except get a free puppy from Showcase)

  • Editors (can edit presentations and access the File Library)*

  • Managers (can manage Editor, Manager, and Viewer users but not presentations or Admin users)

  • Viewers (this is the default user type when you add a user to your workshop)

  • Reporters (can view all presentations, and reports such as analytics, sharing history, forms, and activity)

Here's a run-down of what each user can and cannot do:

Admin

Manager

Editor

Viewer

Reporter

Create, edit, and delete presentations

X

X

Publish and unpublish presentations

X

X

Access the File Library

X

X

Restrict presentation access to certain Groups or users

X

X

Download presentations to your device

X

X

X

X

X

Share content

X

X

X

X

X

Edit shareable content

X

X

Create custom slideshows using existing slides (tags)

X

X

X

X

X

View your own Sharing History

X

X

X

X

X

View Sharing History of other users

X

X

X

X

View and download analytics for all users in the workshop

X

X

X

X

Edit your own name, email address, and password

X

X

X

X

X

Edit any Manager, Editor, or Viewer users' details

X

X

Edit an Admin user's details

X

Reset a Manager, Editor, or Viewer user's password

X

X

Reset an Admin user's password

X

Add or remove Manager, Editor, and Viewer users

X

X

Add or remove Admin users

X

Add User Workshop References

X

Change a user's role to Manager, Editor, or Viewer (unless the user is an Admin)

X

X

Change a user's role to Admin

X

Change an Admin user's role

X

Create and assign Groups

X

X

 

*Note: Admin users can restrict which Editors can access and edit specific presentations.

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